TIN & PARTNERS · CORPORATE COMPLIANCE
Keeping records current and obligations in view.
Corporate compliance does not end with company registration. As a business develops, its corporate records, internal decisions, licences and regulatory submissions need to remain consistent with its actual arrangements. Responsibilities can become unclear when personnel change, documents are held across different teams or business decisions are not followed through in the company’s records. Missing approvals, outdated information or overlooked filings may only become apparent during a transaction, banking review or inspection. Regular attention helps identify these gaps before they become urgent and gives management a clearer view of what has been completed and what remains outstanding.
At Tin & Partners, we provide corporate compliance and corporate secretarial support for businesses operating in Vietnam, including companies with foreign investment. We help organise corporate records, identify applicable obligations and establish a practical routine for approvals, reporting and subsequent actions. Our support connects corporate administration with legal review: we do not simply track dates, but also identify when the company’s records or arrangements require further attention. We can work alongside an existing management or administrative team, or take responsibility for an agreed set of recurring compliance tasks.
CORPORATE RECORDS & RESPONSIBILITIES
Recurring obligations and changes that require completion.
Ongoing corporate compliance
For keeping records and recurring obligations up to date.
- Company charters and ownership registers Keep charters and ownership records aligned with recorded arrangements.
- Corporate decisions and internal approvals Prepare and organise resolutions, decisions and approval records.
- Investment and other applicable reports Identify reporting work and coordinate the necessary information.
- Licence validity and renewal dates Track relevant licence dates and items requiring renewal review.
- Filing records and compliance calendars Maintain filing records and a calendar of agreed compliance tasks.
Changes & compliance gaps
When existing arrangements need review or correction.
- Changes in ownership or management Review the changes against ownership and management records.
- Outdated licences or registered information Identify information that needs updating and supporting documents.
- Missing resolutions or supporting records Identify missing decisions and the records needed to address gaps.
- Overdue filings or unresolved authority requests Review outstanding filings, correspondence and proposed follow-up steps.
- Staff handovers and unclear responsibilities Clarify document handovers, task owners and ongoing responsibilities.
OUR APPROACH
Clear responsibilities and reliable completion.
We begin by reviewing the company’s existing records, previous submissions and operating arrangements rather than assuming that the same checklist applies to every business. We identify gaps and priorities, then agree the tasks, responsible contacts and information needed to establish a workable compliance calendar. Our team prepares and follows through on the agreed work, maintains completion records and brings matters requiring decisions to management’s attention. Periodic reviews help keep the arrangement aligned with changes in the business. The objective is not simply to issue reminders, but to help ensure that each agreed obligation has an owner, supporting documentation and a clear completion status.
Our Work May Include
- Corporate Compliance Review: Review the company’s registration documents, charter, ownership information, licences and previous filings, identify missing or inconsistent records and prepare a prioritised list of matters requiring attention.
- Corporate Records & Registers: Organise and maintain agreed corporate records, including shareholder or member registers, beneficial ownership information where applicable, resolutions, authorisations and evidence of completed filings.
- Governance & Routine Corporate Documentation: Prepare routine shareholder, member and management resolutions, meeting minutes and authorisations, and coordinate the review and approval of documents by the appropriate company representatives.
- Compliance Calendars & Deadline Tracking: Map applicable recurring obligations, licence renewal dates and internal preparation deadlines, assign responsible contacts and provide reminders and status updates within the agreed scope.
- Investment Reporting & Corporate Filings: Prepare and submit agreed investment reports, corporate notifications and other applicable filings using information confirmed by the company, and follow up on requests for clarification or additional documents.
- Changes, Gaps & Corrective Actions: Assess outdated information, missed filings or inconsistencies between company records and actual operations, identify the appropriate response and support agreed corrections or registration updates.
- Internal Coordination & Periodic Review: Work with management, overseas headquarters, accounting, HR and other advisers to obtain information, clarify responsibilities and review outstanding matters as the company’s activities and needs evolve.
A focused compliance review or ongoing corporate support.
We can review a defined set of records, assist with particular filings or maintain an agreed recurring compliance programme alongside your internal team. Accounting, tax, payroll, substantial registration changes and specialist legal advice can be coordinated where needed, with the relevant scope and responsibilities agreed separately.